How to connect QuickBooks to Google Sheets (4 methods compared)
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If you need more customized reports than what's available natively in QuickBooks, a common solution is to export QuickBooks data to a spreadsheet, like Google Sheets, and build custom reports there. Once the data is in Google Sheets, you can structure reports exactly how you want, add analysis and commentary, and build dashboards to share with your team or clients.
The challenge is getting the data out of QuickBooks and into Google Sheets without manually exporting CSVs every time you want to refresh the data. Here are the four main ways to connect QuickBooks to Google Sheets:
Method 1: QuickBooks' built-in Google Sheets export
QuickBooks Online has a built-in export that sends a report straight to Google Sheets.
How to do it
- In QuickBooks Online, go to Reports
- Open the report you want
- Click the Export icon in the upper right
- Select Export to Google Sheets
- Authorize the Google account you want the sheet created in
When to use it
This works fine for a one-off export, but it has some important limitations, especially if you need to export QuickBooks data on a recurring basis (e.g., daily, weekly, or monthly reporting).
Limitations
This requires a QuickBooks Online Advanced subscription. If you're on Essentials or Plus, this option isn't available.
More importantly, the output is static. The Google Sheet it creates isn't connected to QuickBooks, so the data becomes stale quickly. If your goal is to use the data for a recurring deliverable, like a report or dashboard, you'll need to manually re-export every time you want an up-to-date view. And if you build any reports or analyses that reference this data in Google Sheets, you'll likely need to fix broken formulas when you paste in the new data.
In practice, this is functionally equivalent to downloading CSVs from QuickBooks and importing them into Google Sheets (which you can do with any QuickBooks subscription). It's slightly more convenient, but the output is still static.
Method 2: Zapier and general automation platforms
Zapier, Make, and similar tools can connect QuickBooks to Google Sheets based on a "trigger event." For example, you could set up a workflow where any time a new invoice is created in QuickBooks it gets added as a new row in a Google Sheet.
When to use it
Tools like Zapier are a good option when you want to build operational workflows, like if you want a running log of invoices, payments, or customers in a Google Sheet.
Limitations
These platforms are not built for financial reporting. They work best for individual, discrete event triggers like a new invoice, bill, or customer.
Method 3: Dedicated QuickBooks-to-Google Sheets tools
These are Google Sheets add-ons that authenticate to QuickBooks Online, pull reports and data directly into Google Sheets, and keep those reports live-synced with QuickBooks. Once you've built a report with one of these tools, you can refresh them with fresh data directly in Google Sheets, either on demand or on an automated schedule.
The install flow is broadly the same for all of them:
- In Google Sheets, go to Extensions → Add-ons → Get add-ons
- Search the Google Workspace Marketplace for the tool
- Install and accept the Google permissions
- Open the add-on from the Extensions menu in Google Sheets
- Sign in to QuickBooks Online and authorize the connection
- Choose a report, set your date range and filters, and insert it into the sheet
There are, however, some important differences between these tools, and choosing the right option depends on (a) the breadth of integrations you need, (b) whether you need to sync data back to QuickBooks from Google sheets (as opposed to just pulling data from QuickBooks), and (c) how customized your spreadsheet reports are.
G-Accon
G-Accon pulls standard QuickBooks reports into Google Sheets on a schedule, and it supports two-way sync, meaning you can push data back to QuickBooks from Google Sheets for things like bulk journal entry uploads. It also connects to Xero, FreshBooks, and Sage.
If you need to write data back to QuickBooks, or you're an accounting firm with clients on more than one accounting platform, G-Accon is a solid option.
The main downside is that G-Accon can only pull standard reports from QuickBooks, so if you build custom reports and analyses in Google Sheets, you'll need to build most of that manually.
LiveFlow
LiveFlow is exclusively focused on financial reporting and doesn't support write-back to QuickBooks. It syncs QuickBooks and Xero data to Google Sheets, and it has a separate web app for multi-entity consolidation, budgeting, and web dashboards. Over the last couple of years their focus has shifted toward larger finance teams rather than accounting firms, and in 2026 they launched their own ERP to compete with QuickBooks.
Coefficient
Coefficient is a general-purpose Google Sheets connector, not an accounting-specific tool. It pulls data from QuickBooks (along with Salesforce, HubSpot, databases, and dozens of other systems), and can also write data back to QuickBooks from Google Sheets. If your reporting needs to combine QuickBooks data with data from multiple other systems, it's hard to beat Coefficient's breadth of integrations. Conversely, if you just need to report on your QuickBooks data, the other accounting-specific tools offer a deeper set of features and capabilities for that use case.
Runbook
Runbook is exclusively focused on QuickBooks reporting in Google Sheets. It lets you build any report from your QuickBooks data, including reports that aren't available in QuickBooks, and keeps reports refreshed on a schedule. You just describe the report or analysis you want, and Runbook builds it for you in Google Sheets.
If you need to build customized reports and analyses, Runbook is a great option. If you need integrations with systems other than QuickBooks, or if you need to write data back to QuickBooks from Google Sheets, go with Coefficient or G-Accon.
Method 4: Use the QuickBooks API directly
If you have engineering resources, you can build against the QuickBooks Online API and write data to Google Sheets with Apps Script or a server-side job.
How to do it
At a high level:
- Create a developer account in the Intuit Developer portal and register an app (it's fine if this is just an internal app). This gives you a client ID and client secret.
- Authorize each QuickBooks company you want to connect to Google Sheets. You can do this manually: run the OAuth flow in your browser, approve access, and receive a set of tokens plus a realm ID that identifies that company. QuickBooks grants one company per authorization, so if you're a firm with 30 clients, you'll need to do this 30 times (luckily it's a one-time thing).
- Store the tokens keyed by realm ID, and write the refresh job. Note that access tokens last about an hour, and the refresh token lasts months but rotates each time you use it, so whatever you store needs to be updated with the new value.
- Pull the data. Reports have dedicated endpoints (/reports/ProfitAndLoss, /reports/BalanceSheet, etc.) and they accept date ranges and grouping parameters.
- Write into Google Sheets, either with Apps Script in the spreadsheet or with the Google Sheets API from a scheduled job.
When to use it
This is probably only worth the effort if (a) you have an extremely specific requirement, and (b) you have the technical ability or developer time to spend on it.
Limitations
The obvious downsides are setup time and maintenance. You or someone on your team needs to build familiarity with the QuickBooks API and its various quirks. Some fields that appear in the QuickBooks UI are not exposed in the way you'd expect. For example, account numbers, non-posting transactions like purchase orders, and anything related to projects or estimates each need their own handling.
How to choose
Here are the key decision criteria along with which option is best for each.
You need standard reports that can be refreshed on a schedule
If you need out-of-the-box QuickBooks reports like the P&L, balance sheet, cash flow statement, and AR/AP aging, and you need these to be updated regularly with fresh data, any tool in Method 3 works. They all offer free trials (except LiveFlow), so try a couple before deciding.
You need custom reports and analyses
Most people who use Google Sheets for reporting do so because of the flexibility: you can fully customize your reports and analyses to match how you think about your business's financials. In this case, syncing standard QuickBooks reports to Google Sheets is only part of the solution. Once the data is synced, you still need to manually build custom reports, often with formulas referencing the live data.
Runbook is the best option for this use case. It can pull the exact cut of data you need from QuickBooks and automatically builds custom reports for you in Google Sheets. For example, you can ask it for a hyper-specific report like: "Build a cash management dashboard showing cash balances by account with prior week and WoW change, plus pending inflows and outflows."
You use Xero, Sage, or FreshBooks too
Go with G-Accon or Coefficient. Both have a broader set of accounting integrations beyond QuickBooks.
Your reporting combines QuickBooks data with data from other systems
Go with Coefficient. It has the broadest set of integrations, including non-accounting systems.
Common problems
How do I refresh reports without breaking my formulas and formatting?
G-Accon, LiveFlow, and Runbook all handle this. If you insert new rows, columns, or formula calculations into a synced report in Google Sheets, you can refresh that report without overwriting your modifications.
Coefficient doesn't support this. It rewrites the whole data range on refresh and removes anything you added.
Can I connect multiple QuickBooks companies to one spreadsheet?
All of the tools in Method 3 support this. Note that the number of QuickBooks companies that you connect often determines your pricing tier, so check company count thresholds when comparing prices.
Is it safe to connect QuickBooks to Google Sheets?
The connection uses OAuth, so no tool can ever see your QuickBooks password, and you can revoke access from within QuickBooks any time on the Apps page. Before connecting, check whether the tool is an Intuit App Partner, which means it passed Intuit's security review (all of the tools in Method 3 are Intuit App Partners).
Where to start
All of the tools above have free trials (except LiveFlow), so you can start by installing a couple options and testing them side-by-side.
If you want a head start, our free Google Sheets templates connect to QuickBooks and populate with live data. Just copy the template, connect Runbook, and sync your data.
And if you need to build custom spreadsheet reports from your QuickBooks data, Runbook was specifically built for that problem. You can start a free trial or talk to the founders and we'll help you get set up.
Detailed comparisons
- Runbook vs G-Accon — custom reporting vs. write-back and multi-GL coverage
- Runbook vs LiveFlow — QuickBooks-focused reporting vs. a broader FP&A platform